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PracticePlan AI — Terms of Service

Last Updated: June 5, 2026

Welcome to PracticePlan AI, operated by [Your Legal Entity Name] ("PracticePlan AI," "we," "us," or "our"). We provide youth sports coaches with online access to AI-powered practice planning tools through our website, mobile-installable web application, and related services (collectively, the "Services"). Our Services are designed to save coaches time and help them prepare practice plans more efficiently.

Please read these Terms of Service ("Terms") carefully. By creating an account, accessing, or using any of the Services, you represent that you have read, understood, and agreed to be bound by these Terms, and that you are at least 18 years of age and have the legal capacity to enter into a binding contract.

IF YOU DO NOT AGREE TO THESE TERMS, YOU MAY NOT USE THE SERVICES.

IMPORTANT NOTICES — PLEASE READ:

  • THIS IS A COACH PLANNING TOOL, NOT A SAFETY OR MEDICAL RESOURCE. Section 3 (Coach Responsibility and Safety) describes your sole responsibility for athlete safety. You must read and agree to it.
  • NO GUARANTEED OUTCOMES. PracticePlan AI makes no representations or claims that use of the Services will improve athlete performance, skill development, win rates, recruitment outcomes, or any other measurable result.
  • LIMITATION OF LIABILITY. Section 13 limits our liability to you.
  • ARBITRATION AGREEMENT. Section 15 contains a binding arbitration provision and class-action waiver. You may opt out within 30 days as described in Section 15.7.
  • AUTO-RENEWAL. If you purchase a paid subscription, it auto-renews until canceled. See Section 8.

1. Description of the Services

PracticePlan AI provides coaches of youth and amateur sports teams with software tools that generate practice plan suggestions using generative artificial intelligence. The Services include the ability to generate, edit, save, share, and reference practice plans, and to provide team-specific context (sport, age group, location, equipment, focus areas) that informs the AI's suggestions.

Practice plan content is generated by AI and presented as suggested practice activities, drills, and structures. The content is provided as a starting point for the coach's professional judgment, not as a complete or safety-verified practice plan. Coaches must evaluate, revise, and supplement all generated content as appropriate for their specific team, athletes, facility, equipment, and conditions before using it.

2. Who May Use the Services

The Services are intended for use by adult coaches, assistant coaches, league administrators, and similar adult sports personnel. By creating an account, you represent and warrant that:

  • You are at least 18 years of age.
  • You are a coach, assistant coach, league administrator, or similar adult sports personnel using the Services in connection with coaching duties.
  • You have all necessary authorizations from your league, club, school, or sports organization (if applicable) to use the Services in connection with your coaching role.
  • You will use the Services solely for lawful coaching purposes.

THE SERVICES ARE NOT INTENDED FOR USE BY MINORS OR DIRECTLY BY ATHLETES. Athletes do not create accounts, do not provide input, and do not receive content directly from the Services. The Services are used only by the coach, who exercises independent professional judgment in selecting, modifying, and implementing practice activities with their athletes.

You agree not to provide any personally identifiable information of individual athletes (such as names, contact details, medical conditions, or photos) when using the Services.

3. Coach Responsibility and Safety

THIS SECTION IS CRITICAL. PLEASE READ IT CAREFULLY.

PracticePlan AI is a planning tool. It does not replace coaching qualifications, certification, training, experience, or professional judgment. As a coach using the Services, you acknowledge and agree to all of the following:

3.1 Sole Responsibility for Safety

You are solely responsible for the safety of every athlete in your care during any practice, training session, or activity, whether or not based on content from the Services. This responsibility cannot be delegated to PracticePlan AI or to any AI-generated content. You agree to evaluate every suggested activity, drill, warm-up, conditioning element, and sequence for safety, appropriateness, and suitability before introducing it to your athletes.

3.2 Evaluation of Generated Content

AI-generated content may include drills or activities that are:

  • Inappropriate for your athletes' age, physical maturity, skill level, or experience.
  • Inappropriate for your facility, available equipment, weather conditions, or available adult supervision.
  • Outdated, inaccurate, biased, or contrary to current best practices in coaching or sports medicine.
  • Inconsistent with the rules, policies, or safety standards of your league, club, school, or governing body.
  • Unsafe for athletes with pre-existing injuries, medical conditions, or individual physical limitations.

You agree to apply your own professional judgment to identify and remove any such content before using it. PracticePlan AI does not pre-screen content for safety, appropriateness, or accuracy, and makes no representation that any generated content is safe, age-appropriate, equipment-appropriate, or otherwise fit for use.

3.3 No Claims of Athlete Outcomes

PracticePlan AI makes no representation, warranty, or claim that use of the Services will:

  • Improve athlete skill, performance, fitness, strength, or development.
  • Improve win rates, statistics, rankings, recruitment outcomes, or athletic achievement.
  • Prevent injury, reduce injury risk, or rehabilitate any existing injury or condition.
  • Comply with any specific coaching philosophy, methodology, or governing-body curriculum.

Any positive outcomes associated with use of the Services are the result of the coach's skill, the athletes' effort, and many other factors outside our control.

3.4 Not Medical, Therapeutic, or Rehabilitative Advice

The Services do not provide medical advice, injury prevention guidance, return-to-play protocols, athletic training services, physical therapy, or any other medical or therapeutic service. If an athlete has a medical condition, injury, or other concern requiring professional input, the coach is responsible for obtaining qualified medical or athletic-training advice independent of the Services.

3.5 Equipment and Facility Responsibility

You are solely responsible for verifying that the equipment, facility, surface, weather, supervision ratios, and other physical conditions for any practice are safe and appropriate for the activities you choose. AI-generated suggestions assume safe equipment and a safe environment; we make no representation about either.

3.6 Compliance with Your Organization's Rules

You are solely responsible for ensuring that any practice activity complies with the rules, policies, codes of conduct, background-check requirements, and other standards of your league, club, school, or governing body. The Services do not check compliance with any such standards.

3.7 Assumption of Risk

By using the Services, you acknowledge that youth and amateur sports involve inherent risks of injury, including serious injury, and that those risks cannot be eliminated. You assume all such risks on your own behalf, and you agree that PracticePlan AI bears no responsibility for injuries, illnesses, accidents, or other harms that occur during any practice or activity, regardless of whether the practice was planned using the Services.

4. U.S. Youth Sports Compliance

4.1 Variable Laws and Policies

Youth sports laws, policies, and safety requirements vary by state, locality, league, school, sport, facility, and governing body. You are solely responsible for knowing and following all laws, rules, policies, certifications, training requirements, background-check requirements, concussion protocols, heat-safety rules, emergency-action requirements, child-protection policies, and return-to-play requirements that apply to your team, athletes, practices, competitions, and location.

PracticePlan AI is a planning tool only. We are not a youth sports league, school, athletic association, sanctioning body, governing body, background-screening provider, medical provider, athletic trainer, safety certifier, legal compliance service, emergency-response service, or child-protection organization. We do not verify whether you are eligible to coach, whether you have completed required training or background checks, whether your organization has obtained required parent or guardian forms, or whether any practice plan complies with laws or policies in your jurisdiction.

You agree that you will not rely on the Services as a substitute for your own legal, safety, medical, coaching, organizational, or professional responsibilities. If you use the Services in connection with a youth or amateur athletic team anywhere in the United States, you are responsible for complying with all applicable federal, state, local, school, league, facility, sport-specific, and governing-body requirements.

4.2 Concussions and Head Injuries

You are solely responsible for following all concussion, head-injury, removal-from-play, return-to-play, and return-to-learn laws and policies that apply to your athletes. The Services do not identify, diagnose, evaluate, treat, prevent, or clear concussions or head injuries. You must immediately stop or modify any activity when required by applicable law, policy, medical guidance, or your own safety judgment.

4.3 Heat, Weather, Facility, and Emergency Conditions

You are solely responsible for evaluating weather, heat, humidity, lightning, air quality, field or court conditions, equipment, surfaces, hydration, rest breaks, athlete acclimatization, supervision, first-aid access, emergency contacts, emergency action plans, and access to emergency care before using any practice plan. The Services do not monitor real-time conditions and do not determine whether a practice should proceed, be modified, postponed, or canceled.

4.4 Coach Eligibility, Training, and Background Screening

You are solely responsible for completing and maintaining any required coaching certifications, safety training, abuse-prevention training, background checks, fingerprinting, league approvals, school approvals, or governing-body requirements. PracticePlan AI does not screen, certify, approve, supervise, or authorize any coach, volunteer, team, league, or organization.

4.5 Child Protection and Adult-Minor Boundaries

You are solely responsible for complying with all child-protection, abuse-prevention, mandatory-reporting, SafeSport, league, school, and governing-body policies that apply to your role. The Services do not authorize, supervise, monitor, or approve any adult-minor interaction, private training session, transportation arrangement, locker-room procedure, electronic communication, team travel, or off-site activity.

4.6 No Parent, Guardian, or Athlete Waiver

These Terms are between PracticePlan AI and the account holder. They do not create, replace, or serve as any parent, guardian, athlete, school, league, facility, medical, emergency-contact, concussion, assumption-of-risk, or participation waiver required for athlete participation.

4.7 No Child or Athlete Personal Information

You may not submit personal information about individual athletes, including names, photos, contact information, birthdates, addresses, school IDs, parent contact information, health information, injury information, disability information, or medical restrictions. If we learn that child or athlete personal information has been submitted, we may delete it, restrict the account, suspend access, or take other steps we determine are appropriate.

5. Account Registration

To use most features of the Services, you must register for an account. You agree to provide accurate, current, and complete information during registration and to keep that information updated. You are responsible for safeguarding your account credentials and for all activity that occurs under your account. You agree to notify us immediately of any unauthorized access or suspected breach of your account.

We reserve the right to suspend or terminate any account that we believe in good faith violates these Terms, applicable law, or the rights of any person.

6. AI Tools and Generated Content

The Services use third-party generative artificial intelligence systems, currently including services from Anthropic, PBC, and may use others in the future (collectively, "AI Tools"). You acknowledge that:

  • AI Tools may produce content that is inaccurate, incomplete, biased, repetitive, or otherwise unsuitable.
  • AI Tools may produce the same or similar content for multiple users.
  • AI Tools are not databases of verified knowledge; they generate plausible content based on patterns in their training data.
  • We may share your inputs (team setup details, generation prompts, focus selections, edits) with the AI Tools for the purpose of generating outputs.
  • We do not represent or warrant that any AI-generated output is original, free of similarity to other content, or protected by any intellectual property right.

7. User Content

"User Content" means any information, text, settings, edits, or other materials you submit to or through the Services, including team setup details, generation prompts, edits to generated plans, custom drills you describe, and other inputs.

You retain all rights you have in your User Content. By submitting User Content, you grant PracticePlan AI a worldwide, non-exclusive, royalty-free, sublicensable license to host, store, reproduce, modify, and use your User Content as necessary to operate the Services, to provide them to you, to improve them, and to develop new features. We will not use your User Content to publicly identify you without your permission.

You represent and warrant that you have all necessary rights in your User Content and that your User Content does not violate any law, contract, or third-party right (including without limitation any league or organizational policy regarding athlete information).

Do not include personally identifiable information about individual athletes in your User Content. If you do include such information, you do so at your own risk and you indemnify PracticePlan AI for any resulting claims, as described in Section 11.

8. Subscriptions, Fees, and Billing

8.1 Tiers

The Services are offered in tiers, currently including a free tier and one or more paid subscription tiers ("Paid Subscriptions"), as described on our pricing page. We may change pricing, tier features, and tier availability at any time, with notice for material changes affecting existing subscribers.

8.2 Payment

Paid Subscriptions are billed in advance via our third-party payment processor (currently Stripe, Inc.). By providing a payment method, you authorize us to charge that method for all applicable fees, taxes, and recurring charges. You are responsible for keeping your payment information current.

8.3 Automatic Renewal

Paid Subscriptions automatically renew at the end of each billing period at the then-current rate, until you cancel. You may cancel at any time through your account settings; cancellation takes effect at the end of the current billing period. You will not receive a prorated refund of fees paid for any partial billing period, except where required by applicable law.

8.4 Free Tier

The free tier is offered at no cost, subject to usage limits described on our pricing page (currently 3 plan generations per month). We may modify or discontinue the free tier at any time.

8.5 Taxes

You are responsible for all applicable taxes associated with your use of the Services. If we are required to collect tax from you, we will add it to your charges.

8.6 Refunds

Except as expressly stated in these Terms or required by applicable law, all fees are non-refundable. If you believe you have been charged in error, contact us at the email below within 30 days of the charge.

9. Acceptable Use

You agree not to:

  • Use the Services for any unlawful, fraudulent, harmful, or deceptive purpose.
  • Use the Services to harass, threaten, defame, or harm any person.
  • Reverse engineer, decompile, scrape, or otherwise attempt to extract the source code, model weights, training data, or underlying systems of the Services or any AI Tool.
  • Use automated systems to access the Services beyond rate limits, or to circumvent usage limits, security measures, or paywalls.
  • Impersonate any person, organization, or coaching credential you do not actually hold.
  • Submit content that infringes the intellectual property, privacy, or other rights of any person.
  • Use the Services in a manner that could damage, disable, overburden, or impair our systems or interfere with another user's use.
  • Resell, sublicense, or commercially exploit access to the Services without our written permission.

We may suspend or terminate your access to the Services at our discretion for any violation of this section.

10. Intellectual Property

The Services, including all underlying software, design, branding, logos, and content other than User Content and AI-generated outputs, are owned by PracticePlan AI or our licensors and protected by intellectual property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to use the Services in accordance with these Terms.

You may not use our trademarks, name, or logos without our prior written permission, except as part of fair use, factual reference, or as embedded in your use of the Services.

11. Indemnification

You agree to indemnify, defend, and hold harmless PracticePlan AI, its officers, directors, employees, agents, affiliates, and suppliers from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to:

(a) your use of the Services; (b) your violation of these Terms; (c) your violation of any law or any third-party right, including any league, club, school, or governing-body policy; (d) your User Content; (e) any injury, illness, or other harm to any athlete, parent, spectator, or other person in connection with any practice, activity, or session related to your use of the Services; and (f) any claim related to athlete personally identifiable information that you submitted to the Services.

12. Disclaimer of Warranties

THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE," WITH ALL FAULTS, AND WITHOUT WARRANTY OF ANY KIND. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, PRACTICEPLAN AI DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.

WITHOUT LIMITING THE FOREGOING, WE DO NOT WARRANT THAT: (i) THE SERVICES WILL MEET YOUR REQUIREMENTS; (ii) THE SERVICES WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE; (iii) THE RESULTS OBTAINED FROM USE OF THE SERVICES WILL BE ACCURATE OR RELIABLE; (iv) THE QUALITY, SAFETY, OR APPROPRIATENESS OF ANY PRACTICE PLAN, DRILL, OR ACTIVITY GENERATED BY THE SERVICES WILL MEET YOUR EXPECTATIONS OR THE NEEDS OF YOUR ATHLETES; OR (v) ANY ERRORS IN THE SERVICES OR AI-GENERATED CONTENT WILL BE CORRECTED.

13. Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL PRACTICEPLAN AI OR ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AFFILIATES, OR SUPPLIERS BE LIABLE TO YOU OR ANY THIRD PARTY FOR:

(a) ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING DAMAGES FOR LOST PROFITS, LOST DATA, LOSS OF GOODWILL, LOSS OF BUSINESS OPPORTUNITY, OR PERSONAL INJURY (EXCEPT WHERE SUCH LIMITATION IS PROHIBITED BY LAW);

(b) ANY DAMAGES ARISING FROM OR RELATED TO ATHLETE INJURY, ILLNESS, DEATH, OR HARM OF ANY KIND, REGARDLESS OF WHETHER THE PRACTICE OR ACTIVITY WAS PLANNED USING THE SERVICES;

(c) ANY DAMAGES ARISING FROM YOUR INABILITY TO ACCESS OR USE THE SERVICES, OR FROM ANY UNAUTHORIZED ACCESS TO YOUR USER CONTENT.

OUR TOTAL CUMULATIVE LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICES WILL NOT EXCEED THE GREATER OF (i) THE AMOUNT YOU PAID PRACTICEPLAN AI IN THE 12 MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (ii) ONE HUNDRED U.S. DOLLARS ($100).

THESE LIMITATIONS APPLY WHETHER THE ALLEGED LIABILITY IS BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, OR ANY OTHER BASIS, EVEN IF PRACTICEPLAN AI HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Some jurisdictions do not allow the exclusion of certain warranties or the limitation of liability for certain damages. To the extent such exclusions or limitations are not permitted, our liability is limited to the maximum extent permitted by law.

14. Termination

You may terminate your account at any time through the account settings or by contacting us. Termination does not entitle you to a refund of prepaid fees except as expressly stated in these Terms or required by law.

We may suspend or terminate your access to the Services at any time, for any reason or no reason, including for violation of these Terms. Sections that by their nature should survive termination will survive, including without limitation Sections 3 (Coach Responsibility and Safety), 4 (U.S. Youth Sports Compliance), 7 (User Content), 10 (Intellectual Property), 11 (Indemnification), 12 (Disclaimer of Warranties), 13 (Limitation of Liability), 15 (Arbitration Agreement), and 16 (Governing Law).

15. Arbitration Agreement and Class-Action Waiver

PLEASE READ THIS SECTION CAREFULLY. IT REQUIRES MOST DISPUTES BETWEEN YOU AND PRACTICEPLAN AI TO BE RESOLVED BY BINDING ARBITRATION AND WAIVES YOUR RIGHT TO PARTICIPATE IN A CLASS ACTION OR JURY TRIAL.

15.1 Agreement to Arbitrate

You and PracticePlan AI agree that any dispute, claim, or controversy arising out of or relating to these Terms or the Services ("Dispute") will be resolved exclusively by final and binding arbitration, except that: (a) either party may bring an individual action in small-claims court; and (b) either party may seek injunctive or equitable relief in court for infringement of intellectual property rights.

15.2 Informal Resolution

Before initiating arbitration, you agree to first contact us at [legal@practiceplan.ai] with a written description of the Dispute and your contact information. We will work in good faith to resolve the Dispute informally for at least 60 days before either party may initiate arbitration.

15.3 Arbitration Procedures

Arbitration will be administered by JAMS or the American Arbitration Association ("AAA") under their then-current consumer arbitration rules. Arbitration will take place in Palm Beach County, Florida, or remotely by agreement of the parties. The arbitrator's decision is binding and may be entered as a judgment in any court of competent jurisdiction.

15.4 Class-Action Waiver

YOU AND PRACTICEPLAN AI AGREE THAT EACH PARTY MAY BRING CLAIMS AGAINST THE OTHER ONLY IN ITS INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, CONSOLIDATED, OR REPRESENTATIVE PROCEEDING.

15.5 Jury-Trial Waiver

YOU AND PRACTICEPLAN AI WAIVE ANY RIGHT TO A JURY TRIAL ON ANY DISPUTE.

15.6 Fees

Each party will bear its own arbitration fees, except as required by the rules of the arbitration provider or applicable law.

15.7 Opt-Out

You may opt out of this Arbitration Agreement by sending written notice to [legal@practiceplan.ai] within 30 days of first accepting these Terms. The notice must include your name, email address associated with your account, and a clear statement that you wish to opt out of arbitration. Opting out of arbitration does not affect any other provision of these Terms.

15.8 Severability

If any portion of this Arbitration Agreement is found unenforceable, the remainder will continue in effect, except that if the class-action waiver is found unenforceable as to a particular claim, that claim will be severed and may be litigated in court.

16. Governing Law and Venue

These Terms are governed by the laws of the State of Florida, without regard to its conflict-of-law principles. For any Dispute not subject to arbitration, you and PracticePlan AI consent to the exclusive jurisdiction and venue of the state and federal courts located in Palm Beach County, Florida.

17. Changes to These Terms

We may update these Terms from time to time. If we make material changes, we will notify you by email or through the Services at least 14 days before the changes take effect. Your continued use of the Services after the effective date constitutes acceptance of the updated Terms. If you do not agree to the updated Terms, you must stop using the Services.

18. General Provisions

Entire Agreement. These Terms, together with our Privacy Policy, constitute the entire agreement between you and PracticePlan AI regarding the Services.

Assignment. You may not assign these Terms without our prior written consent. We may assign these Terms in connection with a merger, acquisition, sale of assets, or by operation of law.

Severability. If any provision of these Terms is found unenforceable, the remaining provisions will continue in full force.

Waiver. No waiver of any provision is effective unless in writing, and no waiver constitutes a continuing waiver of that or any other provision.

Force Majeure. We are not liable for delays or failures resulting from causes outside our reasonable control.

No Third-Party Beneficiaries. These Terms do not create any third-party beneficiary rights.

19. Contact

If you have any questions about these Terms, please contact us at:

[Your Legal Entity Name] Attn: Legal [Your Business Mailing Address] [Your City, FL ZIP] Email: legal@practiceplan.ai